Sr Specialist I, Procurement - DS Job

An exciting opportunity is available for Specialist II, Procurement in Riyadh and will report directly to Manager, Procurement Operation DS

 Job Summary:

                 To carry out MRO & Consumables procurement data analysis from multiple prospective to enhance efficiency, productivity, quality and saving of the department. Participate in the sourcing, tendering and administration activities of diverse MRO contracts in line with company contract policies and procedures and to make efforts for system automation by establishing outline agreements in SAP to cover maximum number of MRO items under release orders. Serve as the liaison between company and vendor involving sourcing, negotiating contracts and presenting concords to decision makers for finalize the contracts. Active participation in material management and data cleansing time to time to keep data up to date.

          Qualification and Requirements:.

University graduate from any discipline or a diploma with 2 – 4 years of experience.

 Professional qualifications in purchasing is an added advantage.

Position Responsibilities:

1. Provide analytical support through the analysis of data relating to market trends, vendor and supply management, procurement status and activities to ensure that procurement management is abreast with current situations and makes informed decisions.

2. Reporting departmental savings on regular basis to the management.

3. Assist in the identification of potential new suppliers using existing Tasnee databases and the market.
4. Troubleshoot common issues on PCs/laptops/printers and M365 (Outlook/Teams).

5. Monitor supplier conformance with contracts to maintain supplier quality.

6. Coordinate with vendors, suppliers and end users to get the most competitive cost on each item purchased with timely delivery.

7. Communicating with vendors, internal customers, and any other relevant party to support in the

exchange of information and feedback required for the completion of procurement processes.

8. Contribute to the preparation, processing and compilation of requests for proposal (RFQs/RFPs) to invite suppliers to submit proposals in line with internal customer requirements.
9. Review bids from Tenders and Requests for Proposals (RFPs) and jointly with end user departments conduct analysis and make initial recommendations for appropriate spend level as applicable.

10. Participate in data cleansing projects to ensure the quality of the data.

11. Contribute to system automation and increase the number of items covered with outline agreements.

12. Monitor contract terms and conditions and coordinate the approval of   amendments as required.

Capture clear ticket notes and simple reports (SLA, FCR, CSAT).

13. Tracking KPI’s and Delays

14. Formulating Catch up Plan.

15. Maintain confidentiality and business ethics.

Skills:

• Analytical Skills.
• Collaborative Skills.
• Ability to perform required business analysis to validate strategies, decisions and recommendations
• Planning & organizing for negotiations and execute the procurement process to provide a quality buying service.
• Proficient in SAP MM Module and or/ SRM.
• Working knowledge of Computers including desktop software programs such as MS Word, MS Excel, MS Outlook and Web based programs.
• Time management.
• Proficiency in English Language. Strong oral and written communication Skill.
• Business skills & understanding.
• Sound knowledge of Procurement and Support Services business process (understanding of legal contractual terms, language and impacts).
• Knowledge of Finance, Value of Money, Return on Investment and Cost accounting techniques and concepts.
• Frequent contacts with senior employees in other departments to review, discuss and resolve issues if arises in Procurement and Support Services activities.
• Develop, manage and evaluate relationships with other departments.
• Participate in cross functional and multifunctional teams like Project Management, Process improvement, TQM etc.