Coordinator VI, Training Job

FAHSS Saudi Arabia was founded in 1986 by TASNEE and has been serving the industrial community in the Gulf region for more than 30 years. We are committed to add value to our clients and the community as a leading competence center for Inspections, Testing, Calibration, Assessments, Auditing, Certification and Training in the Arab Peninsula.

An exciting opportunity is available Coordinator, Training, based in Jubail who will report directly to the Section Head, Quality & Process. 

 Summary:

Provides an advanced level of coordination and administrative support to the Sales and Operations department to ensure effective and efficient performance.

 In this role, you will be responsible for:

• Monitor the day-to-day schedule of inspectors/trainers functions to plan and prepare the appropriate administrative activities.
• Extracts existing data and compiles internal reports of monitoring the team’s progress and identify shortcomings.
• Prepare Work Orders.
• Liaise with inspectors, obtain timesheets, reports and/or certificates towards invoice submission to clients.
• Prepare timesheet summaries, seek clients’ approvals as applicable to the assigned project requirements.
• Submit Invoices through SAP, update internal operations system, submits to clients, obtain acknowledgments.
• Identify and implement improvements to work orders (WO) and administrative procedures to improve effectiveness and efficiency.
• Supports department in collection of outstanding (ensure no bad debts) and ensures to achieve targets (if assigned).
• Process, follow up PRs, and ensure Supplier Invoices are processed for assigned Sections/Services.
• Produces documentation as requested such as preparing offers, tenders and all applicable documentation letters, correspondence, emails, memorandums etc. to support the executive/business unit.
• Compiles information into presentation materials, reports and other materials as requested to support business operations.
• Compliance with all applicable policies, procedures, and work instructions as per QHSE, ISO standards and legal / regulatory requirements. 

Minimum Qualification and Experience:
•Diploma OR bachelor’s degree.
• Minimum of 4 year’s experience if Diploma holder or 1 year experience if bachelor’s holder in relevant experience.

Knowledge & Skills Required:

1. Office Administration.
2. Planning & Organizing.
3. Interpersonal Effectiveness.
4. Fluency in English language with excellent communication (written & oral) skills.
5. Knowledge of MS Office applications (Word, Excel, Outlook, etc.).